VibSafety - Privacy Policy
VibSafety Technologies (“VibSafety”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, and protect information when you access or use our website, platform, mobile app, or services.
1. Who We Are
VibSafety is a video-based workplace safety training platform used by organizations to train employees across high-risk industries like oil & gas, construction, logistics, and more.
Our website: https://vibsafety.com
Contact: info@vibsafety.com
2. What Personal Data We Collect and Why
Comments
When visitors leave comments (e.g., under blog articles or support replies), we collect the data shown in the comment form, along with your IP address and browser user agent string to help with spam detection.
If you use Gravatar, an anonymized hash of your email may be provided to Gravatar to show your profile picture.
Media Uploads
If your organization uploads media (e.g., videos, images) to your team’s learning portal, avoid uploading files with embedded location data (EXIF GPS). Other users in your organization may be able to extract this data if sharing settings allow.
3. Cookies and Tracking
We use cookies to enhance user experience, manage sessions, and analyze usage.
Examples include:
- Login cookies to remember user sessions.
- Display preference cookiesto store UI selections.
- Security cookies to help identify and prevent malicious behavior.
Cookies typically expire after 1 day to 2 weeks, depending on use. You can control cookie settings via your browser.
4. Embedded Content from Other Sites
Training content may occasionally include embedded videos (e.g., YouTube, Vimeo) or documents (e.g., SlideShare, PDF viewers). Embedded content from third-party websites behaves as if you visited those websites directly.
These third-party sites may collect data, use cookies, and monitor your interaction with embedded content, especially if you are logged in to those services.
5. Data You Share with Us
When your organization registers for our services, we collect information such as:
- Business contact details (name, email, phone)
- User account information
- Uploaded training or assessment content
- Usage analytics
For billing purposes, we may collect payment or invoicing details, though all sensitive payment data is handled by trusted third-party processors (e.g., Stripe).
6. Who We Share Your Data With
We do not sell, rent, or trade your data. We only share data with:
- Authorized vendors or service providers (e.g., hosting, analytics, customer support) under strict data agreements.
- Regulatory bodies or legal entities when required by law.
- Your own organization’s administrators, if you're an end user of VibSafety through your employer.
If you request a password reset, your IP address may be included in the reset email.
7. How Long We Retain Your Data
- User Accounts: Retained as long as your organization maintains an active subscription.
- Uploaded Content: Retained until deleted by you or upon termination of service.
- Comments & Interactions: Retained indefinitely unless manually removed or requested.
8. Your Rights Over Your Data
You may request to:
- Access the personal data we hold about you.
- Request correction or deletion of your personal data.
- Export your data in a portable format.
- Withdraw consent (where applicable).
To submit a request, email us at: info@vibsafety.com
We may retain limited data for administrative or legal obligations.
9. Data Security
We use industry-standard encryption, role-based access controls, and regular security audits to safeguard your data. However, no method of transmission over the internet is 100% secure.
10. Data Transfer & Storage
Your data may be stored and processed in servers located outside your home country. By using VibSafety, you consent to such transfer, storage, and processing in compliance with applicable laws.
11. Automated Decision-Making & Profiling
We do not use personal data to make automated decisions that could have legal or significant effects on you.
12. Changes to This Privacy Policy
We may update this Privacy Policy occasionally. Significant changes will be communicated via email or a notice on our website.
Last updated: 11-08-2025
13. Contact Us
If you have questions about this policy or your data, contact: